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Conference Calls Are Getting Out Of Hand
Ever been unexpectedly interrupted in the middle of an important conference call? Most people have. Today, a lot of important communication happens from the comfort of our homes. This may lead to difficulties when trying to find a quiet place to talk. Being interrupted by your kid running around in a dirty diaper could easily happen. When it comes to chaotic interruptions, life can show no mercy. The possibilities are infinite.
If You’re Home Make Sure It’s Alone
All is good when you’re working from home. Nothing beats using your laptop on a comfy couch with the snacks you want and a carefree vibe. But what happens if your family suddenly comes home? You’re kids barge in, run around, laugh, and throw pillows at each other while your dog barks. Plus, your partner yells out “I’m home!” in a funny embarrassing tone. Just imagine what the people on the other end of the call will think.
Even In The Bathroom
Comfort can be a double edged sword, and in some cases make you take things a little too lightly. Say you’re in the middle of a call and feel the urge to use the restroom. Some might not even think about getting up to do their thing, even while a conference call is still going! Think of a bunch of people in suits on the other end hearing loud flushing noises on the call. Do you really want that happening?
They Can Still Hear You
What if you have to go to the grocery store, and you stay on a conference call while you’re driving? Maybe all of a sudden some little girl on a bike flies right in front of your car, and you almost hit her. Of course she keeps going without a care, but you scream your lungs out and forget everyone can still hear you. You’ll probably sound insane.
Take Into Account
Unexpected things happen in life and that’s just how it is. Still, there are some things you should take into account before an important conference call:
- Make sure there are no other people around to distract you.
- Pick a quiet and private place to avoid external noises.
- Get other things out of the way beforehand and fully engage with the call.
- Take into account where you are and where people on the other end might be.
- Stay in the same spot until the conversation is over.
Save The Flushing For Later
In the end, you can’t avoid all distractions. Just make sure your kids aren’t running in to your home office while you’re talking. Also, leave cooking, taking out the trash and such for later. You want to seem like you’re paying attention to the call, not unclogging a toilet filled with who knows what. Come on, at least be somewhat professional.
Nowadays, many of us dial into conference calls using a mobile or smartphone, and we all know that typing the local access code and the pin code takes a while (plus the frustration of having to look for the code in an email or calendar invite by switching applications etc… ). But that should not be a problem….
Insert a “,” when dialing a number for a 3~5 second pause
(you gotta love the blackberry pics!, remember the BB 😉 )
For instance if you save number +390699268374,1234567 your mobile phone will dial +390699268374 first, then wait 3 seconds and then dial 1234567. This is very useful when you need to dial an extension after the main number of a company; but it can also be a very useful trick to dial into conference calls!
I recommend adding two commas for a total of 6 seconds of pause between the number and the pin code just to be on the safe side! Most phones support the comma (“,”), but many phones (Blackberry, iphone and many android smartphones) support the letter “p” or “x”. Check out your user manual or simply test it!.
Save your own conference favorite dial-ins and moderator pin code in your mobile’s contact list.
What I do is that I save my most used local dial-in numbers followed by two commas and my moderator pin code in my smartphone’s contacts list, so when the time comes to dial-in to my call, I just call up the saved contact and auto-dial into the conference! that easy!
The entry looks like this:
<Local dial-in number>,,<my conference moderator pin code>
(note that the comma might appear as a “p” in some phones)
I have one entry like this per local dial-in I frequently use (in my case Belgium, the Netherlands, Germany and Italy), and I add more as I need. That saves me a lot of time and hassle!
I hope you find this first tip useful,
have great conferences!
We get asked a lot about the cost of an easyconfcall.com conference call. The short answer is “the more you use it the less it costs you”!
Indeed, easyconfcall.com is a “fixed fee” or “subscription model” conferencing system. You pay a monthly fee and can use it as much as you want, a bit like an “all-you-can-eat” buffet.
There are no other fees. Participants do not need to subscribe or download any app, they can simply dial-in and connect to your conference.
I hope this helps!
EB for easyconfcall.com